Email signature management,done centrally
Create, deploy, and update professional email signatures across your entire team from one dashboard, on both Google Workspace and Microsoft 365, with instant sync.
- Manage every signature from one place
- Deploy across Google Workspace and Microsoft 365
- Update once and sync across the whole team
Why teams need signature management
When every employee sets their own signature, you get inconsistent formatting, outdated details, missing disclaimers, and off-brand emails, multiplied across everyone on the team.
Email signature management centralizes control: an admin designs signatures once, deploys them to everyone, and updates them instantly. Firma does exactly this, across both Google Workspace and Microsoft 365.
Everything you need to manage signatures at scale
One central dashboard
Create, edit, and assign signatures for every employee, team, and department from a single place.
Deploy to Google Workspace and Microsoft 365
Push signatures to every Gmail account with a 1-click Marketplace install, or deploy the Firma Outlook add-in from your Microsoft 365 admin center.
Update once, sync everywhere
Change a detail or banner once and every employee's signature updates instantly, no follow-up needed.
Brand consistency by default
Lock logos, fonts, and colors so every outbound email is on-brand, regardless of who sends it.
Per-team and per-role templates
Assign different templates to different teams while keeping shared branding elements consistent.
Signature marketing campaigns
Schedule promotional banners across every signature for launches, events, and seasonal offers.
How email signature management works with Firma
Design signatures
Build templates with your branding and dynamic fields that fill in each person's details automatically.
Deploy to your team
Install from the Google Workspace Marketplace, or deploy the Firma Outlook add-in from your Microsoft 365 admin center, and roll out signatures to everyone at once.
Manage centrally
Update, reassign, and run campaigns from one dashboard, changes sync across the org instantly.
Frequently asked questions
Take control of your team's email signatures
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