The Firma email signature blog
Guides, templates, and best practices for professional email signatures, built for Google Workspace and Gmail teams.
New Outlook vs Classic Outlook: Email Signatures Explained (2026)
Signatures work differently in new Outlook and classic Outlook. Here is where each one lives, why your signature did not carry over after switching, and how to keep one signature consistent across both.
How to Add a Logo or Image to Your Outlook Signature (2026)
Step-by-step instructions to add a logo or photo to your email signature in new Outlook, classic Outlook, the web, Mac, and mobile, plus the right image size and why logos sometimes break.
Outlook Signature Not Showing? 9 Common Fixes (2026)
Your Outlook signature not appearing on new emails, replies, mobile, or for the recipient? Here are the 9 most common causes and exactly how to fix each one.
How to Deploy Email Signatures to All Users in Microsoft 365 (2026)
A step-by-step guide for admins to roll out consistent email signatures across every mailbox in Microsoft 365 and Outlook, with the native Exchange options, their limits, and a simpler way to deploy.
Best Email Signature Software for Google Workspace (2026): 7 Tools Compared
An honest comparison of the best email signature management tools for Google Workspace teams in 2026 — Firma, WiseStamp, SyncSignature, Exclaimer, and more.
How to Write a Professional Email (Format, Examples & Templates)
The professional email format that works every time — subject line, greeting, body, sign-off, and signature — with examples and templates you can copy.
20 Professional Email Signature Examples by Role & Industry (2026)
Copy-and-paste email signature examples for realtors, teachers, lawyers, healthcare, sales, founders, students, and more — plus what to include for each role.
Email Signature Size & Dimensions: The Complete Guide (2026)
The right email signature dimensions, image sizes, and file weight for Gmail and Outlook — so your signature looks sharp on desktop and mobile without getting cropped.
How to End an Email: 60+ Professional Sign-Offs (2026)
The best ways to end an email professionally, with 60+ sign-offs sorted by formality, when to use each, and how "Best regards" and "Kind regards" actually differ.
How to Add or Change an Email Signature in Outlook (2026 Guide)
Step-by-step instructions to add or change your email signature in new Outlook, classic Outlook, Outlook on the web, Mac, and mobile — plus how to manage signatures for a whole team.
What Does V/R Mean in an Email Signature?
V/R stands for "Very Respectfully," a formal email sign-off used mainly in the U.S. military. Learn what it means, when to use it, and professional alternatives.
How to Add an Email Signature in Gmail (2026 Step-by-Step Guide)
Add a professional email signature in Gmail on desktop and mobile in minutes. Step-by-step instructions, plus how to deploy signatures across a whole team.
20 Out-of-Office Message Examples You Can Copy (2026)
Ready-to-use out-of-office email templates for vacation, sick leave, holidays, parental leave, and more. Copy, personalize, and set your auto-reply in minutes.
Put these tips to work across your whole team
Design a signature once and deploy it to every Gmail account in your organization with Firma.