The Firma email signature blog
Guides, templates, and best practices for professional email signatures, built for Google Workspace and Gmail teams.
How to Write a Professional Email (Format, Examples & Templates)
The professional email format that works every time — subject line, greeting, body, sign-off, and signature — with examples and templates you can copy.
20 Professional Email Signature Examples by Role & Industry (2026)
Copy-and-paste email signature examples for realtors, teachers, lawyers, healthcare, sales, founders, students, and more — plus what to include for each role.
Email Signature Size & Dimensions: The Complete Guide (2026)
The right email signature dimensions, image sizes, and file weight for Gmail and Outlook — so your signature looks sharp on desktop and mobile without getting cropped.
How to End an Email: 60+ Professional Sign-Offs (2026)
The best ways to end an email professionally, with 60+ sign-offs sorted by formality, when to use each, and how "Best regards" and "Kind regards" actually differ.
How to Add or Change an Email Signature in Outlook (2026 Guide)
Step-by-step instructions to add or change your email signature in new Outlook, classic Outlook, Outlook on the web, Mac, and mobile — plus how to manage signatures for a whole team.
What Does V/R Mean in an Email Signature?
V/R stands for "Very Respectfully," a formal email sign-off used mainly in the U.S. military. Learn what it means, when to use it, and professional alternatives.
How to Add an Email Signature in Gmail (2026 Step-by-Step Guide)
Add a professional email signature in Gmail on desktop and mobile in minutes. Step-by-step instructions, plus how to deploy signatures across a whole team.
20 Out-of-Office Message Examples You Can Copy (2026)
Ready-to-use out-of-office email templates for vacation, sick leave, holidays, parental leave, and more. Copy, personalize, and set your auto-reply in minutes.
Put these tips to work across your whole team
Design a signature once and deploy it to every Gmail account in your organization with Firma.