Question 1

Is this email signature generator really free?

Accepted Answer

Yes. You can design a professional email signature and copy it to use in Gmail, Outlook, Apple Mail, or any email client at no cost. A free Firma account (up to 2 users) also lets you save your signature, reuse it, and manage it over time.

Question 2

How do I add the signature to Gmail or Outlook?

Accepted Answer

Click Copy signature, then paste it into your email client's signature settings. In Gmail: Settings, See all settings, General, Signature. In Outlook: Settings, Accounts, Signatures (new Outlook and web) or File, Options, Mail, Signatures (classic). You can also Copy HTML code if your tool accepts raw HTML.

Question 3

Can I use my own logo and photo?

Accepted Answer

Yes. Paste the URL of a hosted logo or profile photo and it appears in the preview instantly. If you create a free Firma account you can upload images directly instead of linking them.

Question 4

Will the signature work on mobile and in every email client?

Accepted Answer

Yes. Firma signatures are built as email-safe HTML tables with inline styles, tested to render in Gmail, Outlook, and Apple Mail on desktop and mobile.

Question 5

How do I deploy one signature to my whole team?

Accepted Answer

That is exactly what Firma does beyond this free generator. On Google Workspace you install from the Marketplace in one click; on Microsoft 365 you deploy the Firma add-in from your admin center. An admin designs one signature and it applies to everyone automatically.

Question 6

How do I remove the Firma branding at the bottom?

Accepted Answer

The small 'Created with Firma' line appears on free signatures. Paid plans (from $1.20 per seat per month billed annually) remove it, along with adding team deployment and central management.

Free email signature generator

How to create an email signature

Pick a template

Add your details

Copy and paste

Email signature generator FAQ

One signature for your whole team